JOB RESPONSIBILITIES: 

Under the direction of the Executive Director, the Event and Communication Coordinator leads the creation and development of clear, concise, and easily digestible images, messages, and stories for a diverse audience. They are also responsible for all event planning including organization and development.

 Communications

  • Assist with website maintenance, operations, development and expansion.
  • Assist with coordinating, monitoring, record keeping, tracking, reporting, evaluating, collaborating and supporting efforts to ensure the effective operation and delivery of services in the Communications Department.
  • Create and prepare marketing communications, strategies, and plans.
  • Coordinate the creation of newsletter, press releases, email eblasts, and internal messages.
  • Develop relationships with a multitude of media outlets to share Community Action’s story.
  • Ensure communication strategy is consistent and reflects the organization’s strategic vision.
  • Oversee social media accounts, campaigns, and traffic.
  • Document presence of companies at events, conferences, and speaking engagements.
  • Assist in the development and advancement of a blog and podcast on a regular basis.
  • Prepare written communications content for internal or external communications.
  • Monitor social media marketing campaigns.
  • Develop electronic media and communications.
  • Address communications and media issues to advise the Executive Director.
  • Execute innovative strategic marketing communications campaigns.
  • Assist in media communications for company.
  • Manage content for internal and external communications.
  • Develop a multi-media plan to distribute internal and external communications.
  • Assure integrated marketing communications activities.
  • Prepare internal and external communications related to press releases.
  • Develop and direct external marketing communications strategies for media.
  • Develop press materials, news, and social media content.
  • Rewrite or edit communications materials.
  • Promote all corporate-wide internal communications initiatives.
  • Develop and maintain a proactive communications calendar that includes external marketing content and internal communications.
  • Support and enhance internal communications.
  • Execute media communications strategy to achieve results. 

 Event Planning and Administration

  • Serve as the lead for event planning, marketing, revenue generation, and sponsorship.
  • Create and manage timeline, program, and task list for all hosted events.

  • Lead all production meetings and project development for events.

  • Organize and lead event concept, graphic design/production/printing, and event marketing.

  • Negotiate costs and services with vendors; book space, arrange food and beverage, order all supplies/decorations, and coordinate audiovisual equipment.

  • Secure volunteers; manages the staff and volunteers working at events.

  • Secure speakers and entertainment, review speeches, and write scripts.

  • Works with venues to create and revise room layouts and seating arrangements as necessary.

  • Manage on-site production and clean up for events as necessary.

  • Organize and manage the invitation, registration and attendee check-in processes.
  • Manage the follow-up with vendors, sponsors, and staff members following each event.
  • Assist with preparing budgets and provide periodic progress reports for each event project.
  • Keep track of event finances including check requests, invoicing, and reporting.
  • Research venue options, coordinate appointments, and schedule events on the calendar.
  • Prepare and modify event contracts as requested.
  • Analyze event success and prepare reports.
  • Work in partnership with Director of Training and Technical Assistance to ensure set up, operation, and delivery of webinar training series and annual training conference.

Revenue Generation

  • Create event sponsorship packages and lead the solicitation and securing of sponsorships.
  • Exceed revenue goals set in conjunction with Executive Director and other leadership staff.

Advocacy

  • Have active leadership in key advocacy issues and activities related to CalCAPA that affect the agency, its membership, and the communities they serve.
  • Participate actively in planning, organizing, and implementing the agency’s advocacy work to promote mission and vision. 

General Agency Duties

  • Foster an environment that promotes trust and cooperation amongst staff, management, and clients.
  • Attend staff, management, and program meetings, and staff retreats.
  • Participate in agency functional teams and ad-hoc committees.
  • Actively participate in planning agency-wide activities such as quarterly and annual retreats, volunteer activities, holidays and other events.
  • Represent CalCAPA in meetings and conferences, as appropriate.
  • Provide logistical support on project activities as needed.
  • Other duties as requested by the Executive Director and Deputy Director

QUALIFICATIONS:

  • Bachelor’s degree from an accredited four-year college or university with a major in communications, journalism, marketing, business, graphic design, public relations or a related field and
  • Two (2) years of work experience related to the above described duties.
  • Proficient in MS Office, Google Suites and cloud based systems including the ability to manage an office in a complete paperless system.
  • Excellent writing, communications and computer skills.
  • Ability to use software of choice to produce media and communications material.

To apply, please click here.

CalCAPA is an Equal Opportunity Employer